Click the Special button at the bottom of the dialog and choose Paragraph Mark from the resulting list ( Figure B).Click More if necessary to expose more options.On the Home tab, click Editing and then choose Replace, or click Ctrl + G.
In this case, you might do the following using Replace: Now let’s suppose that you don’t want all that white space between he paragraphs, and you incorrectly assume that there are two hard returns instead of one because the paragraphs. Instead, let’s remove it using Replace and see what happens.įigure A Deleting hard returns using Replace in Word You can adjust the setting, but let’s don’t. That’s how you get so much white space between paragraphs with only one hard return. By default, newer versions of Word automatically add white space between paragraphs using a Spacing setting (more about that later). To see this symbol, click Show/Hide in the Paragraph group on the Home tab.Īs you can see in Figure A, there’s only one paragraph mark (hard return) between paragraphs. In this article, I’ll use hard return when speaking generally and I’ll use paragraph mark when referring to the actual symbol circled in Figure A.
You’ll see the terms used interchangeably. What’s a hard return?īefore we get started, I want to mention that the term hard return refers to manually pressing Enter to wrap text to the next line. Enter =Rand() into a blank document to create a few paragraphs of text, as I did. There’s no demonstration file you don’t need one. Word Online doesn’t support special-character searches yet. I’m using Microsoft 365 on a Windows 10 64-bit system, but you can use earlier versions. SEE: 83 Excel tips every user should master (TechRepublic) It’s not right or wrong, but in this article, I’ll show you how to use the Replace feature to delete and add hard returns. That’s because someone used hard returns instead of altering the text style to add white space. It’s not uncommon though, especially with older documents that you inherit to find more than one hard return between paragraphs. You press Enter only when you’re ready to start a new paragraph. In a Word document, you usually allow Word to wrap to the next line as you enter content. Windows 11: Tips on installation, security and more (free PDF) Windows 11 SE: Why it's both more and less locked down than Windows 10 S Windows Server IoT 2022 is for a lot more than Internet of Things Windows 11 cheat sheet: Everything you need to know Image: iStock/Sonja Rachbauer Windows: Must-read coverage Fortunately, it's easy to add and replace those hard returns using Word's Replace feature. Too many or too few hard returns can ruin an otherwise professional looking Microsoft Word document. How to use Replace to remove or add hard returns in a Word document
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